Filing problems break down into three areas:  filing, retrieving, and misfiling.  When considering color coded filing, your vendor should explain the following critical areas to you. 

• Why use a color-coded system?
• What are the problems if records are filed alphabetically?
• What is terminal digit and when should it be used?

We are The Record Professionals and we know the answers to these questions and more.  Color coded systems make it possible to file and retrieve faster and it dramatically reduces misfiling.  Filing is made easier because the attendant can look at a file folder and know at a glance which section of the storage area to go to and be able to insert the folder in precisely the right place without any time being wasted.

Retrieving is expedited for the same reason.  The attendant can go directly to the folder being sought and retrieve it quickly from among thousands and tens of thousands of others.  Misfiling is where color coding can really make a difference.  As you probably know from experience, with an ordinary filing system, it's all to easy to misfile.  Trying to locate a misfiled folder can eat up clerical and administrative time.

Even in today's computerized world there is a need for records management.  Color coded systems of one sort or another are practical for all sizes of businesses.  The truly great thing about color coded sysstems is that they can be designed in different forms to solve any filing problem.  Combinations of numeric and alpha systems are also available for specific needs.  Different types and configurations of folders may also be designed to be housed in different ypes of storage systems.

Knowing when to use color in your label system is critical.  If the system is too small, color can be too confusing.  On a large system, color alone is not enough.  The information used to identify a file should be concise, accurate and provide an efficient method for retrieval and return.  Based on the size of your system and workflow methods, we will develop a label design that meets this criteria.  When you purchase one of our business printing packages, we will provide your first label design FREE of charge.

From a single source at The Record Pros we provide the total package -- labels and label design, printers, filing supplies and folders.  Do you need a color label printer?  You could win a complete business printing package including a color printer, label design, and starter set of blank labels.  Email info@therecordpros.com and include the special raffle promotional code  TRPJM08.  Raffle is limited to the first 50 entries each quarter.  Enter today!

To receive product information or custom price quotes, click here or call 1-866-626-5107 to speak with a filing specialist.